General Information for Stallholders

For anyone applying who has not attended before, Newent Onion Fayre takes up the whole of the centre of the town. The town is closed to vehicular traffic and stalls are located throughout the main streets, the car parks and in the park. Stalls in the streets are all on tarmac surfaces, those located in the park and other areas will in some cases be located on grass. All food village stalls are located together in one tarmac car park along with the cookery demonstration marquee.

 Setting up 

  1. Fairground rides are able to set up between 7.30pm and 11pm Friday evening. Operators must check-in with the organisers before setting up, and follow any directions given. Do not bring your equipment into town until you have permission.
  1. All other stalls are able to set up from 6am on the Saturday morning, and must be ready to trade by 10am. 
  1. Pitches are all numbered and marked on the ground. 
  1. Stallholders applying online, or providing an e-mail address will be sent their pitch number and a plan showing its location a few days prior to the event. In the absence of an e-mail contact, if a mobile phone number is provided, the pitch number will be sent by text. Stewards at the barriers will also carry a list of pitch allocations and positions. 
  1. A full plan of the Fayre layout will be on display in the Market House on the day. 
  1. There will be a one-way system in place for stallholder vehicles during Saturday morning set up.
    Pitches with B, C, F and M prefix: Entry to the town for Church St, Broad St, Market Square, Food Village, and Memorial Hall stalls will be from the Gloucester Road end of town.
    Pitches with L prefix: will need to enter town down the High St from the traffic lights. 
  1. Vehicle access for stallholders and entertainers into the area is for dropping off purposes only. 
  1. Unload your vehicle and then move it away to the car park. Please be considerate to other stallholders, one poorly positioned vehicle can cause a lot of problems in the narrow streets at this time. If you have a trailer, remember that the hitch is part of your pitch and not your part of your neighbours pitch! 
  1. All vehicles must be removed from the streets by 9 am. 
  1. Stallholders in the streets will be issued with a car park pass to allow them to park in the official car parks. Food Village stallholders and stallholders in the Memorial Hall car park will be able to park in the designated area in the Co-op car park. (Please note: if you leave your vehicle here it will not be possible to move it until the streets are opened by the Stewards at the end of the day). 
  1. If you unsure of your pitch, or have any problems, please contact a steward before setting up.


During the day 

  1. The Fayre opens at 10am and continues though until 5pm. 
  1. The streets can get very congested at times during the day and stallholders must keep to their allotted space.  It is important that emergency vehicle access is maintained at all times so please do not encroach out into the street. 
  1. Please ensure that doorways and shop entrances are not obstructed, and that the pavement behind your stall is kept clear. 
  1. Pitches should be kept tidy. Stallholders are responsible for dealing with and removing their own rubbish. 
  1. Stewards will be checking those stalls where certificates need to be displayed, and fire extinguishers are required. Please make sure you have them where it applies to you. 
  1. If goods are sold out, a display should be mounted to maintain public interest. Stalls are not to be dismantled until the end of the day. 
  1. If any problems are experienced during the day, please contact a steward or report to the Market House.   
  1. First aid facilities are located in Court Lane opposite The Old Courthouse, easily accessible from the Market Square, Broad St, LeWall St, The Lake area, or Church St via the back of The Shambles.


At the end of the day 

  1. Stallholders may pack up their stalls from 5pm, however no vehicles will be allowed back into or out of the area until the Safety Officer gives permission. This will be at some point after 5pm when the crowds have dispersed sufficiently for it to be safe. Stewards are unable to allow any exceptions, and for safety reasons we have to allow the crowds to clear before we can open the streets. 
  1. It is helpful if everyone, including fairground rides and other attractions, stop trading at 5pm as this will encourage the crowds to clear more quickly. 
  1. Please be patient and remember the Stewards are as keen as you to pack up and finish!  
  1. The one way system will be in operation again at the end of the day.  Entry will be from the Gloucester end of town. Vehicles waiting to enter the town should not obstruct side roads or driveways. 
  1. Stallholders must remove all rubbish from their pitch and take it with them at the end of the day. The Onion Fayre organisers, who are all volunteers, cannot go home until the streets are cleared, and with 2 large skips of rubbish to clear from the visitors, we don't need any extra!


For a print version of this document, click here